Project management offices and their importance in your organization

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We all know that the main goal of project management is to achieve and implement the project within the required time and cost and within quality standards, but many organizations face challenges that hinder them from managing projects properly and within the specified schedule. Thus, it obstructs the achievement of project outputs and customer dissatisfaction. After many studies, the so-called Project Management Office (PMOs) emerged, which came to solve the problems and challenges faced by the project owners, as it has become of great importance at the level of institutions and companies in achieving the requirements and objectives of the various projects.

What is PMO?

The Project Management Institute (PMI) defined the Project Management Office (PMO) as an organizational structure or entity in the organization that works to standardize project-related governance processes and its function to facilitate the sharing of resources, methodologies, tools, and techniques, improve project performance and outputs, and assist project owners in achieving project goals.

Is the project management office necessary in every organization?

PMO is a modern idea in companies and organizations around the world, there are different ways and concepts of PMO and its application, but organizations must include it or apply it in managing their projects because it helps to solve many problems that employers and projects face:

  • PMO works to increase accuracy in the application and implementation of projects in terms of cost, resources, and project schedules. When you are accurate, you can predict well that projects will become less likely to fail.
  • PMO achieves standards and standards development for organizations and institutions that contribute to improving project management and enhancing expertise and regularity among the project team.
  • The PMO is the agency or entity responsible for making good project decisions by linking strategic plans to the results achieved, which will help to achieve greater success in projects.
  • PMO has a comprehensive overview of all parts of the organization from projects, enabling them to provide the necessary support to top management, providing advice and information they need in different fields.

What types of PMO?

  1. Supportive PMO
    This type of project management office provides support by transferring expertise and best practices and accessing information related to the project to be implemented. If PMO’s goal is intended to obtain sufficient information about project management across the organization to be freely used by project managers, supporting PMO is the right option.
  1. Controlling PMO
    This type of PMO provides the activities, forms, and procedures necessary for the organization’s work and project implementation, as it helps to unify the standardize and organize the organization’s work in line with the goals that are required.
  1. Directive PMO
    This type of PMO provides expertise, resources, and private resource for project management, with a high level of management, implementation, and control over matters completely, where each director writes periodic reports to the office, which makes a very high level of consistency in work at the level of all projects.

Understanding these types can help you and your organization achieves what you want more easily. Are you wondering what is the best type for your organization? They are all suitable and they are all common in many points:

  • Apply a common methodology.
  • Introduce effective repeatable project management processes.
  • Provide common support tools.

At the end of the article, the effective PMO seeks to create a permanent imprint by organizing the project and the team members responsible for it. The main benefits of being – to name only a few instances- are Accuracy, cost savings and expenditures, consistency and consistency in performance, and balance in the organization’s current structure.

To learn more about consulting services on establishing and operating P3O project management offices, click here!

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Consulting services and their role in project delivery

Institutions face common difficulties in managing projects, which are summarized in the inability to implement them within the specified budget and schedule, and thus affect the outputs of these projects and customer dissatisfaction. The idea of consulting services emerged as a solution to those problems and difficulties facing projects, and it has become an increasing and well-known role across companies and institutions in managing their various projects. Consulting means “participation in the work of providing expert advice to persons working in a particular field.” In other words, a counselor is someone who gives advice to a particular group of people.